Many organizations have discovered that using a board portal with built-in remote vote capabilities can increase participation https://www.boardmanagementsolution.info of members who can’t make it to the meetings in person. It’s easier to organize and more reliable. It also provides an easy way for members to cast their votes from any location. But, there are important points to keep in mind when it comes to remote voting.
The most obvious thing to keep in mind is that email is not a secure medium for voting in a private manner. Accounts for business and personal email are low-hanging fruit for cybercriminals to hack and alter the outcome of an election. This could result in a vote that’s null and null and void. This type of manipulation can be very difficult to detect and even harder to prove, if you don’t have an extremely secure system, like the board portals that many companies use.
A vote made via email could not reflect the actual intention of the person casting the vote. If a person responds to a vote, they may choose between a simple no/yes or an extensive paragraph that explains the issue. This could confuse other voters and lead to an unintentionally unclear vote.
It is crucial that any organization contemplating voting via email has a strict policy in place. A thorough training session on the software for voting that the company uses must be made available prior to the start of the session to ensure that everyone is confident about how to use it before any remote voting takes place.
