Board management software, also referred to as a board portal or an electronic governance solution (EGS) streamlines and automates many of the tasks that go into running an organization’s board. From tracking attendance, arranging meetings, and facilitating document approvals to sharing meeting information with directors online or on a mobile device. These features help companies improve meeting efficiency, providing directors with a digital platform to review the meeting’s documents and make annotations, and deliver a superior user experience that creates an efficient boardroom.
The most efficient software for managing boards lets all meeting materials be kept in one central location. This is different from email, which allows documents to be transferred back and forth, and later stored as a long email thread. Board director documents will be safe and protected. Each individual will only have access to the files they are allowed to access. Board members can also stay up-to-date in real-time on the agenda of meetings, any new company reports and urgent news via a simple communication tool.
Selecting the appropriate board management software online means choosing a program that is user-friendly and has familiar interfaces that allow users to interact with it on their own terms without needing to learn a new application or software. The solution should not be over-engineered, with features that will be rarely used, leading to a frustrating and ineffective use of the system. A user-friendly, intuitive interface could have a major impact on the effectiveness of software for managing boards and their acceptance by busy administrators and members.
