Preparing for your next board meeting may seem daunting but putting in some time in advance will result in an easier and more efficient board meeting. Using a platform for managing board meetings or board portal software will make preparing for meetings and organizing the materials associated with it much easier as well as save you lots of time in the long run.
This will ensure that every person who comes at your board meetings will be as productive and well-prepared as is possible. This is especially important for directors who are brand new or observers who may be unfamiliar with the company’s boards and committee structure.
The most obvious thing to do is to review the minutes of the last board meeting. You need to know what was discussed, what’s left to be discussed, and how you can create the agenda for the next board meeting. This will help you concentrate on the purpose of the meeting and set an agenda to achieve them.
Sending out invitations to a board meeting and then confirming RSVPs is a good idea. This will ensure that everyone is in attendance even remote participants.
Then it’s time for a review of any reports or documents that committee chairpersons or the executive team and other stakeholders prepared in advance. This will cut down on the amount of work required by the board secretaries to prepare meetings and ensure that the meeting pack includes all the necessary materials.
